Governance Concern
Communication and Public Accessibility
Recent discussion regarding camping restrictions and the placement of a mobile home has highlighted a broader issue: the association has not maintained a clear, accessible method for communicating its restrictions and requirements.
At the time these events occurred, there was no centralized or publicly visible source for governing documents, restriction details, or reliable association contact information.
In practice, communication appeared to rely in part on informal channels, including a private social media group, which may not have been accessible to all members or to outside parties.
Why This Matters
This lack of communication created conditions where:
- Property use decisions could occur without full awareness of restrictions
- Third parties were unable to easily verify association requirements
- Members did not have a consistent source of information to reference or share
- Title companies may have been unable to verify whether association dues were owed at the time of property transactions
- Real estate professionals may not have been able to communicate association requirements when those requirements were not clearly available to property owners, heirs, or individuals managing properties on behalf of others
A private social media group alone may not provide sufficient long-term communication for an association because:
- Membership and access may change over time
- Not all members use social media platforms
- Outside parties typically cannot access the information
- Important documents may become difficult to locate or verify
- Information may depend on individual administrators or moderators
- Continuity of access may be affected by leadership transitions or account changes
Some members have also reported being unable to access the group, including instances where access was restricted or removed.
Association activities and meetings also may not have been consistently communicated through dedicated Facebook group event notices. At the time of this posting, the Park Cleanup scheduled for May 16th and the Annual Meeting scheduled for June 6th were not listed as Facebook group events.
Current State
A centralized website has now been established to provide:
- Public access to governing documents
- A consistent location for association information
- Improved visibility for members and the public
- No way for real estate professionals to quickly contact the board for dues payment verifications and governing documents etc.
Recent statements indicating that the existing social media group may be removed following a transition in leadership further highlight the importance of maintaining a stable, independent, and publicly accessible source of association information.